This page has a couple forms. For your convenience, they are short listed and hyper-linked here:
|REGISTER YOUR NEW GROUP||BUDGETING FOR PROPOSALS||BASIC CLUB FUNDING|
|RENEW YOUR GROUP STATUS||STUDENT GROUP FUNDING||CLUB MEMBERSHIP SIGN-UP|
|TRAVEL FUND APPLICATION||MISCELLANEOUS APPLICANTS||EXPENSE REIMBURSEMENT, ETC.|
And if you don’t like to read, the links are also collected at the very bottom of this page. Click here for that.
When you’re ready to, most forms can be submitted at:
And just so you’re aware, we recognize five categories of Student Groups:
|Common-Interest Clubs||minimum of 10 members; meet regularly; anyone can join; extra-curricular activities|
|Recreation Clubs||minimum of 10 members; regular activity schedule; anyone can join; indoor/outdoor sports|
|Course Unions||faculty sponsored; program based; holds at least one public seminar per semester (Fall/Winter)|
|Class Projects||short-term activity; not anyone can join; results in a physical product or organized event|
|Student-Organized Events||extra-curricular; open to general public; complies with CCSS requirements; organized by Camosun Students|
The Camosun College Student Society encourages student organized activity. The CCSS offers a wide-range of supports to student groups, including:
- poster and banner printing
- room booking
- eligible for STUDENT GROUP FUNDING
- logistical support for on-campus activities
- endorsement on the clubs webpage
- email listserve service
- @camosunstudent.org club email address
- T-shirt printing
- bulk materials ordering
- and much more…
For your group to access these services, it must be actively registered with the CCSS. New groups must register online and submit any applicable forms. If you are a continuing group, you must submit a renewal form each semester. If your group does not submit renewal forms for two (2) consecutive semesters, it will be removed from the registry.
This form is only for NEW student groups registering themeselves with the CCSS.
If you are a continuing group of any category (see above), you MUST submit a renewal form each semester (Winter, Spring, Fall). If your group does not submit renewal forms for two (2) consecutive semesters, it will be removed from the registry. Groups will not be elligible to apply for funding or access other group services until their group has submitted renewal forms and has current status in that semester… Student Group Renewal forms are due on: January 31st, May 31st, and September 31st … For clubs: a membership list is also required before October 15th of each year.
This form is only for CONTINUING student groups renewing status with the CCSS.
Food Event or Bake Sale (via Camosun College)
as a printable PDF or as a Word document
Click here for the Camosun Bake Sale/Food Event Form
Room Booking Request
Click here for the CAMOSUN Student Room Booking System
Each club must submit a registry of it’s current members upon initial registration, and before October 15th of each following Fall semester. Membership lists ensure that CCSS clubs are appropriately funded for the number of students who are participating. Membership registry forms can also be submitted through the REGISTER your group or the RENEW your group forms.
Click here to download the Club Membership Form as a printable PDF
Click here to download the Club Membership Form as a Microsoft WORD document
Click here to submit your Group Membership list online
Even with a great budget, funding is never guaranteed. Please await approval before incurring any expenses. All expenses must be pre-approved, either via a budget or through a specific fund (Travel, Clubs Start-Up, etc). A good budget provides a clear explanation of what is being requested, and a way of efficiently pre-approving a series of expenses.
Clubs are encouraged to apply for further funding through the GROUP FUNDING APPLICATION. All Common-Interest and Recreational Clubs are automatically entitled to a miscellaneous spending budget of 50$ upon registration and renewal. Please note that strict restrictions on club expenses apply, some of which are listed below. All reimbursements require detailed receipts and are subject to approval by the Clubs Coordinator. Club organizers are responsible for any expenses which are not reimbursed by the society, so if you are unsure whether or not you can claim an expense please contact email@example.com before incurring the expense.
|Examples of “Acceptable” Expenses:||Examples of “Unacceptable” Expenses:|
|Weekly Meetings||Any expense incurred prior to registration/renewal|
|Film Nights, Cultural Events, Guest Speakers||Any expense without an “itemized” receipt|
|Banners, Posters, Advertising||Capital Investments for profit|
|T-Shirts, Water bottles, Promo Material||Donations|
|Club Socials, Conferences||Restaurant Bills|
|Supplies/Equipment||Stipends for Club Members|
Student groups, including Clubs, Course Unions, Class Projects, and Student-Organized Events may apply for activity funding from the CCSS through the Student Activity and Groups Grant Initiative. An application package is available for download below. Applications must be submitted at least 3 weeks before any event or expenses are incurred. Applicants will be advised of their funding request within 2 weeks of their application, and may be required to submit additional information. Funding is never guaranteed, and is based on availability, request merit, and benefit to Camosun Students.
The Club Travel Pool fund is available to any student groups as a subsidy. The amounts are limited and can only subsidize a portion of the group travel expenses. The fund allows for reimbursement of up to 50% of group travel costs, to a maximum of 75$ per person and a total maximum of 200$ per group.
Click here to download the Travel Pool Application as a printable PDF
Click here to download the Travel Pool Application as a WORD document
Click here to complete the Travel Pool Application online
From time to time, the CCSS may provide limited sponsorship to groups who do not fall within the categories of Student Groups identified at the top of this page. If you have a particular funding request that does not meet the criteria above, please contact the CCSS Clubs Coordinator. firstname.lastname@example.org
If you have any questions about Student Group funding, please contact: email@example.com